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Guide to Streamlining Your Payroll Processing

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Introduction

Every month, when that certain day comes around for you to start processing payrolls, many may find the feeling of dread extremely relatable. This process can be very time-consuming and tedious, especially when your business has more than a handful of staff. As your company grows, you hire more staff, and payrolls can get quite confusing. There are your part-time staff members who are paid by the hour, your full-time staff members who are paid monthly, and then there are the selected individuals who are on overtime duty. With the multiple state payrolls, complicated tax filing requirements, and payment methods, you just want the nightmare and headaches to end. While this is extremely demanding and unavoidable, there are some tips for you to simplify the process altogether, helping you make your job a lot easier and smoother. Here’s how!

Direct Deposit

Though not many companies realize this, switching to a direct deposit to your employees’ bank accounts can save a whole lot of time, effort, and costs. This can be done via an ACH file, which safely transfers your employees’ salaries right into their pockets. If your company has been using checks as a payment method, you may realize that there is a lot of miscellaneous costs involved; which include printing, purchase of envelopes, printer ink, stamps. Not to mention that extra time is required to check through each check to ensure that they are printed correctly, sealed in an envelope and that the correct addresses are written on each envelope. Alternatively, direct deposit pay stubs can be checked online through a portal instead of a ‘pay advice’ that has to be printed on plain paper. Another tool to consider along with this method is a Check Stub Maker that will easily generate pay stubs for you in an effortless manner.

This will effectively cut down on the need for a physical copy altogether. Making the switch will not only streamline the process, but it can also save your company a few extra bucks and a considerable amount of time and effort each month.

Electronic Tax Filing

For certain companies that have to do tax filing themselves because they do not use a payroll service to do the tax filing on their behalf, they can opt for eFiling instead. Short for electronic tax filing, this process can be done online as well, without needing to print and send forms physically. Essentially, the payroll system collects the information through the portal and makes it extremely hassle-free to file your taxes directly. However, one thing to keep in mind is that eFiling is made compulsory by the Federal government and in certain states, so do check the requirements as it is based on the number of employees in a company. Apart from those companies, switching to eFiling is one way to make your payroll processing a lot less burdensome.

Scheduling Reminders

For individuals who are appointed to process payrolls, keeping to deadlines, and remembering important dates are crucial not just for the jurisdiction that you are reporting to but also for your employees. For companies who use in-house payroll software instead of a payroll service, employers are required to report their payroll taxes to their respective jurisdictions, in a format that they approve of. Depending on the different entities and tax amounts, this has to be done either monthly, quarterly, or annually. Furthermore, there is also an unemployment tax that has to be filed every quarter or annually, depending on the laws of each state. With the many deadlines that one has to keep up with in order not to incur a penalty fee, keeping track of the dates is highly important. Making reminders on your own personal calendar is extremely useful, as you are able to have a clearer monthly breakdown of the deadlines, allowing you to start early and get your materials prepared. Remembering your dates last minute will send you into overdrive, as you scramble and panic to get your payroll processing done in an unorganized fashion.

Mass updating

When employers have to send updates to the whole company or a specific group of people, taking advantage of the mass update function on the payroll systems can help you save time and effort. Instead of manually editing each employee’s record, the mass update function will reduce the potential errors that could be made through manual entry, and save you time which can be spent doing something productive. These mass updates could include information on deductions, benefits, payroll information, taxes, leaves, and earnings; all of which your employees need to know about. Look into the payroll system that you are currently using and see if they offer such a function. If they do not, you can consider sourcing for other more modern payroll software and systems to ensure that they are time and cost-maximizing.

Time Entry

Time entry is probably the ultimate bane of anyone’s existence especially for individuals who are in charge of processing payrolls. However, this process can be simplified significantly if your company decides to invest in a time-keeping device. These devices eliminate the need to manually enter records, thus saving hours of your time. It also avoids entry errors as these time devices automatically print out the time that your employees clock in and out onto their time cards. Taking things one step further, there is also the possibility of an online time clock, where hours are entered online via a laptop, iPad, and even their phones; making it extremely fuss-free as the data will be stored online. As such, you will no longer be required to manually gather the data from the time clock.

Conclusion

Payroll processing is indeed an extremely tedious process as it involves precise calculations of finances and salaries, that your employees are heavily dependent on. Though it is impossible to do without this complicated process, there are still several ways to save you some time on it. Finding the right payroll system with the appropriate functions will help to make everything simpler for you, leaving you with more time to attend to other needs. As long as your company consistently sources for new methods and create innovative ways to streamline the process, payroll processing no longer needs to be that time consuming anymore.

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26 million jobs lost in Latin America and the Caribbean during a year of the pandemic

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The Latin American and Caribbean region lost 26 million jobs as a result of the pandemic, and started 2021 with a complex employment landscape aggravated by new waves of contagion and slow vaccination processes that make the prospects for recovery in labour markets more uncertain, says a new technical note from the International Labour Organization (ILO).

“The quest for better normality will require ambitious action to recover from setbacks in the world of work”, warned Vinícius Pinheiro, ILO Director for Latin America and the Caribbean, when commenting on the note, which presents the latest data on the impact of COVID-19 over the past year.

“It is now time to rebuild the jobs lost by the pandemic and create new decent work opportunities,” Pinheiro said, noting that despite adversity, action must be taken and consensus reached so that “2021 is the year of vaccination and economic recovery with more and better jobs”.

However, the ILO Regional Director highlighted that “in the pursuit of recovery, addressing pre-existing conditions in the region will be unavoidable and those conditions are key to understanding why the impact of the pandemic on employment was so strong. Many of the challenges we had before the pandemic remain in place, although they are now more urgent”.

“High informality, small fiscal spaces, persistent inequality, low productivity and poor coverage of social protection, coupled with problems that still persist such as child labour and forced labour, are part of the ongoing challenges in the region”, he added.

The ILO regional technical note, “The employment crisis in the pandemic: Towards a human-centred job recovery”, emphasizes that the labour impacts were devastating in the second quarter of 2020 when the employment and participation indicators plummeted, and then partially recovered.

However, by the end of 2020 the region’s average employment rate had fallen from 57.4 per cent to 51.7 per cent, a sharp drop equated to the loss of around 26 million jobs, of which 80 per cent, or more than 20 million people, left the workforce.

This significant exit from the workforce was unprecedented and has been characteristic of 2020. By comparison, the unemployment rate has only partially reflected the magnitude of the difficulties faced by labour markets in the region, increasing by just over 2 percentage points between 2019 and 2020, from 8.3 per cent to 10.6 per cent.

This situation would have begun to change, explained Roxana Maurizio, ILO Regional Labour Economics Specialist and author of the technical note, who commented that in 2021 there could be “a significant increase in the employment rate when millions of people who had ceased to participate in the labour force return to the workforce”.

In addition to lost jobs, the region experienced a sharp contraction in working hours, as well as a reduction in labour incomes, which account for 80 per cent of what people in Latin America and the Caribbean earn. The region has recorded the largest losses in hours worked worldwide.

The ILO’s technical note indicates that during the crisis both formal and informal employment experienced very pronounced contractions, but with greater intensity for the latter and for this reason the informality rate was reduced (temporarily), in the context of the widespread collapse in employment demand, especially in the early months of the pandemic.

But that situation has already started to change.

“There is a high risk of informalization that adds to the already high levels of labour informality that countries had before the pandemic”, said Maurizio.

According to available data from seven countries, employment recovery in the second half of 2020 has been almost entirely contracted by informal employment growth. These occupations account for more than 60 per cent of the total increase in employment.

“The formal work deficit, in turn, is likely to become more apparent to certain types of workers such as young people, women and adults with lower qualifications – groups that traditionally experience greater difficulties in accessing formal employment”, she added.

“The macroeconomic collapse has disproportionately impacted some segments of the population, amplifying labour and social gaps – especially gender gaps – that characterize the region”, she continued.

“The outlook for economic recovery by 2021 is modest and still very uncertain, so expectations about a possible reversal of the critical labour market situation should be very cautious”.

The ILO has proposed developing recovery strategies based on a Policy Framework with four main pillars: stimulating the economy and employment; support businesses, jobs and incomes; protect workers in the workplace; and resort to social dialogue to find solutions.

The technical note highlights that in a scenario as complex as the current one “social dialogue and the building of new consensuses, pacts or agreements are more relevant than ever” to advance the recovery of employment.

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Finance

How to Start a Profitable Clothing Business

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You may think that it’s too late for this, but why not? Think of the possibilities – you could make a much-needed change in the world of fashion without breaking your bank. Let’s not beat around the bush; starting an online clothing business is no rocket science. It can be done within a few hours. With a positive mindset and a bit of creativity, you are bound to enjoy immense success with your online clothing business. In this tutorial, we are going to help you learn how to start an online clothing business and how to scale it

Determine your niche

You’ve probably heard the term “niche marketing” and wondered how it could help you as an online clothing retailer. Some people believe that niche marketing is only for business-to-business or service businesses, but it applies to any business. In this article, we’ll show you why it’s important to have a niche and how it can help you build an online clothing business profitable. The best way to pick out a niche is to understand what motivates people to shop for certain products. One easy way to look at a niche is by a keyword, but you have to make sure that the niche has enough search volume. For example, if you have a ski clothing store, then you may want to rank for the term “ski clothes for sale” or “ski clothes cheap”.

Key Takeaways

• Picking a niche determines the type of audience you reach.

• Picking a niche will affect your business model and operations

• Picking a niche can determine your success

Determine the business market level to suit your brand

For anyone wanting to start an online clothing business, the early research and planning stages can seem daunting. How do you even decide what market level you will operate in? The answer is, like everything in business, no set rule fits all scenarios. The choice you make about which market level to choose for your brand will be influenced by your goals, target market, and product range. Here are a few things you need to consider when making this decision;

  • Who is your target audience?

Your target audience will help you build up your strategies and determine which marketing methods will be more successful for your brand. If we take the example of Zalando, they have three online clothing business marketing strategies available for their consumers: home delivery, shop now, and mobile shopping.

  • What do you want to achieve?
  • What is your budget?
  • Create a Business Plan

The startup world, and the business-planning process, can seem daunting to experts and amateurs alike, but it doesn’t have to be. If you have a basic understanding of your business’s needs and a clear idea of your goals and mission, writing a business plan is just like making a shopping list. Just like shopping, there are countless articles and resources out there for you to help you create a plan that works for your business.

The first step in creating your business plan is to start with a strong foundation: what do you want to spend, why, how much, etc. From there, you can move into determining what your startup costs will be to get things up and running.

Designing your shopping list of startup costs is almost exactly the same as designing your business or project’s marketing plan.

Now that you have your idea start creating something!

  • Pick Your Materials. Pick fabrics you’d like to use, whether it’s cotton or polyester, and a color. If it’s based on the color of your logo, make sure the fabric can be seen in the correct shade.
  • Design

Product development is one of the most exciting stages in starting an online clothing business. Even if you only have a design concept for one product in these early days, start getting it on paper or screen as a sketch. Once you’re ready, turn rough ideas into nailed-down digital sketches. Programs like Adobe Illustrator can do a lot of the hard work for you.

However, if you’re a skilled sketcher, feel free to continue this old-school technique. Sketches add personality and give ideas a human touch that computer drawings sometimes lack. At this point in your business, you will need to make decisions about your product’s overall look. This involves choosing colors, logo design, materials, sizing, and more. Your competitors might be making similar choices at this point, so try to avoid jumping ahead of them, as it will grant you more time to sell.

Create Product samples

The next step in the process is to get a good sample of the product and photographs. Creating a good product sample is very important as it is the first thing your potential customer will see. You can do that with companies like GearBubble or Thrive Screen Printing. You can produce a prototype on your own, but this can be costly. You have two other options;

You can use a professional sample maker. You can have a design company make the sample for you.

The decision between these two options depends on your budget and the quality of the product. Either way, you should still look to market test your product before committing to mass production. This will help you refine your idea and increase sales once you do launch your item.

Market your product and sell online

Taking them to market can be a great way to test your product without committing to the full product run. Market trading spaces, school fairs, and online platforms like Facebook Marketplace, Instagram, can be great places to start, take notes, ask your customers all the time for their feedback on the product and anything else they’re looking for. Posting your products on a well-known e-commerce platform, like eBay, Etsy, or Amazon, will allow you to reach a broader audience and take your business to the next level. Some of these platforms are more hands-on, with you having to take care of the selling, while others are more hands-off, leaving most of the work on the platform itself.

Scale Up

If you’re planning on scaling up your business, maybe you should look at improving your business. so here are my 3 tips for scaling up:

  • Work out what you want

Before you do anything, ask yourself, what do I want? Is it to make money, or do you want to see your clothing company as a fully fledged brand eventually? This comes back down back to knowing who your customer is. If you’ve already done that, then you know exactly how much to charge for your clothing and thus will be able to know roughly how much money to make every month at minimum.

  • Collaboration with other brands

Have other companies approached you to create a product for them? Working with other brands can be of great benefit to you both. Always be on the lookout for brands that compliment your product so that the collaboration can appeal to a wider audience. Let’s say, for instance, you sell women’s accessories. You may want to work with another women’s clothing brand on a line of bags or scarves.

  • Brand awareness

When working in collaboration with another brand, there is always an opportunity to work towards an image in which both brands are familiar. This could consist of branded merchandise sold separately from the main product line and is good for overall brand awareness.

The thing is, plotting the next steps for your company is less about indulging in dreams of grandeur and more about carefully crafted plans to ensure business sustainability. With the right growth in place, expanding a physical or online clothing business can be a good long-term strategy.

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Polish Economy Returns to Growth Amidst Pandemic-Related Setbacks

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The Polish economy is expected to grow by 3.3 percent in 2021, as a recovery in trade in the euro area, combined with improved confidence and a rebound in private consumption and investment partly offset the negative impacts of the resurgence of the pandemic late in 2020 and a recent flareup in new cases, says the latest edition of the World Bank’s Economic Update for Europe and Central Asia, released today.

The projected rebound in 2021 is weaker than previously anticipated (3.5 percent), reflecting uncertainty surrounding the emergence of new strains of COVID-19 and the uneven pace of vaccination in Europe.

The World Bank expects that following the moderate recovery this year, growth will accelerate to 4.2 percent in 2022. The 2022 projection is faster than previously envisioned (3.4 percent), owing in part to a robust rebound in domestic demand, particularly in investment.

“Although Poland’s GDP declined in 2020 for the first time in 30 years, the well-diversified Polish economy is one of Europe’s least affected amid the COVID-19 pandemic,” said Marcus Heinz, World Bank Resident Representative for Poland and the Baltic States. “A key challenge over the short term is to continue supporting the sectors most affected by the pandemic, while ensuring public debt sustainability and transparency. Poland also needs to continue strengthening its institutions to prepare for a new wave of absorption of EU funds, a big part of which will go into low-carbon and greener projects”.

The emerging and developing economies in Europe and Central Asia are projected to grow by 3.6 percent this year and by 3.8 percent in 2022, as the effects of the pandemic gradually wane and trade and investment gather momentum.

The pandemic is expected to erase at least five years of per capita income gains in several of the region’s economies and raise the poverty headcount, largely due to job losses. Overall, despite the rebound in growth, the recovery in per capita gross domestic product (GDP) of the region is subdued and below pre-pandemic trends.

Fundamental to achieving long-term inclusive and sustainable growth is good governance. The pandemic has underscored the need for good governance given the important role governments around the world have played in mitigating the health, economic and social impacts of the virus. The range of measures has included restrictions on movement to control the spread of the infection, vaccination programs, relief packages to protect individuals and businesses from the economic fallout of the pandemic, and devising ways for virtual learning for millions of school children.  

In Europe and Central Asia, good governance is all the more important given the large role governments have played historically in shaping the economy. Government expenditures in the region represent nearly 40 percent of the economy and governments employ more than a quarter of the region’s most educated and productive workers, with women constituting 57 percent of public sector employees. And the role of government in the region’s countries is likely to further increase in the coming years, driven largely by the need for expansion of health and long-term care for aging populations and public support for government interventions to tackle inequality and, in the face of COVID, improve health and education systems.  

In a special analysis on ‘Data, Digitalization, and Governance in Europe and Central Asia’, the report examines the potential role of data and digitalization in improving governance in the region.

“To effectively address the challenges brought on by COVID-19, improving governance has assumed an even greater importance in the region,” said Asli Demirgüç-Kunt, World Bank Chief Economist for Europe and Central Asia. “Digital technology and the data revolution offer the potential to increase efficiency, transparency, responsiveness, and citizen trust, all of which directly improve the quality of government.”

Data lay the ground for improved decision making, optimized government functioning, and more effective resource allocation, while digitalization strengthens these processes and enables greater efficiency and transparency.

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